Gil Spisak – Indiana State Program Director
Four Pillars, One Mission… The INDIANA KNIGHTS!!!
Welcome to the Future! Indiana is part of the pilot program for online e-membership starting this month. This will be a GREAT TOOL for recruiting new Knights that can become a member of your council!
Look for information in the coming months as this new pilot program is rolled out. Further information will be provided at the State’s meetings in each diocese starting in March, so make sure to attend these meetings and learn more about this new great membership recruiting process.
View the Supreme FAQ - http://www.kofc.org/newjoin/en/faq.html
State link - http://www.indianakofc.org/e-membership
Please remember this is a pilot program as we work on improving this great new recruiting tool.
Contests and Awards
We need YOUR Help! There has been a very LOW amount of entries for the following awards (some have 0 entries) and if you submit an entry you will have a great chance of winning the award. We need councils to submit entries for the following contests and DUE to the appropriate State Director by February 28th, 2018!!! LATE SUBMISSIONS WILL NOT BE ACCEPTED, since they will be judged and winners decided in early March. Please copy the Youth entries to State Program Director, Gil Spisak, since our State Youth Director, Chris Earnhart, is having computer/phone issues.
State Council Service Program Award Entry (Form STSP)
Information for the STSP can be found in the Supreme guide at https://www.kofc.org/un/en/forms/programming/state-service-award10176.pdf
State Service Program Award - Form STSP (Enter for each/any of the 6 programs: Church, Council, Community, Culture-of-Life, Family, and Youth) – the form is available at the Supreme forms website - we need entries, so submit them NOW, this is a separate entry from the State Activity Form filing. See Page 40 in the State Program Guide. Submit your entry to the State Director of the category you are entering. DO NOT submit STSP entries for the standard programs such as Soccer Challenge, Free Throw Contest, etc., since these are regular programming items.
YOUTH State Winners for the below contests are forwarded to Supreme for the International Awards:
Substance Abuse Poster contest – State awards a $50 check presented to each 1st place State winner by their DD or GK. Information can be found at http://www.kofc.org/en/members/programs/youth-activities/substance-abuse-awareness.html. Note that the timeline for our State has the district winners to the State Youth Director, Chris Earnhart, by February 28th.
Essay Contest – State awards a $50 check, presented to the 1st place State winner’s by their DD or GK. Information can be found at http://www.kofc.org/en/members/programs/youth-activities/essay-contest.html. Note that the timeline for our State has the district winners to the State Youth Director by February 28th.
For the details on these programs, please see the sections in this month’s newsletters and on the State website. Please contact the state director associated with the program category if you need further info or assistance.
State Finals - FREE THROW CONTEST
Semi-Annual Audit (Form 1295-2) is DUE by February 15th to Supreme and the Form and information can be found at
- Form – https://www.kofc.org/un/en/forms/council/audit2_1295_p.pdf
- Information – http://www.kofc.org/en/resources/officers/officers.pdf starting on page 16.
This is an important form to make sure your council finances are in order and to keep your council FS and Treasurer bonded. The Grand Knight and council trustee’s should complete the form with the FS and Treasurer on hand to answer any questions.
ANNUAL SURVEY of FRATERNAL ACTIVITY (Supreme Form #1728) – Was DUE by 1/31/2018 http://www.kofc.org/un/en/forms/council/fraternal_survey1728_p.pdf
All councils should have completed and submitted their “Survey of Fraternal Activity” that was DUE January 31st. This is a VERY IMPORTANT form for your council to complete and submit ON-TIME to Supreme, since it is used by Supreme to compile all the great deeds your council performed over the last year and to show the hours and monetary donations by the Knights of Columbus as an organization. Supreme compiles these numbers in February, so the form needs to be submitted ON TIME! As of January 30th, we have 104 councils that have NOT submitted this IMPORTANT FORM! Please contact us if you need assistance.
* Council members can help their officers, by completing their info and giving to your council officers with form #1728A - http://www.kofc.org/un/en/forms/council/individual_survey1728a_p.pdf the council’s Survey of Fraternal Activity Individual Member Worksheet (Form #1728A) - can help the council, with each members input of functions, hours, and donations.
A reminder to get your forms completed for the year. The winter season is a good time to catch up on any forms that your council is behind in; the forms will still be accepted for the information. It is the Grand Knights duty and responsibility to make sure that the council forms that are due to Supreme and the State are completed and submitted on time. The Grand Knight can have someone else in the council that has computer knowledge, complete and submit the forms, but must follow up with each form/activity, to make sure they have been submitted properly.
*** (NOTE: The Gibault Envoy and Special Olympics Envoy forms for your council will NOT be accepted after February for the 2017-18 year, since these are used to get the info to the council throughout the year.)
REMEMBER - All forms need to be submitted online or sent by e-mail in PDF format in order to be credited, except those sent with a check, and make sure to copy (with PDF attachment) in an e-mail all those required at the bottom of the form.
NOTE: Page 13 in the 2017-18 State Program Guide has a Worksheet with ALL the Supreme and State Forms and their due dates. The “Due Date” is the last day for the form to be accepted, so get them submitted BEFORE the Due Date!
It is the Grand Knights duty and responsibility to make sure ALL forms are submitted on time for his council. The Grand Knight does not need to be the submitter, but should have someone in the council with computer access submit the forms and the Grand Knight just needs to follow up to make sure the forms are submitted on time. So, council members need to step up and assist the Grand Knight, since we are all in this together. The District Deputy will be following up regarding the forms for the councils in his district, so help him out by submitting the forms BEFORE the due date.
- State Forms – can be found at http://www.indianakofc.org/forms/
- Supreme Forms – can be found at http://www.kofc.org/un/en/members/resources/forms/council.html
Keep up to date by checking out the monthly activity tracker for your council’s status on the State Website - http://www.indianakofc.org/programs/program-director/activity-tracking and please contact the appropriate state director if you have any questions on the numbers for your council.
Is your council participating in the Building the Domestic Church program – EVERY COUNCIL MUST include and work on Supreme’s “Building the Domestic Church” program in their council’s activities. What kind of council wouldn’t be working on strengthening their church activities with this program? http://www.kofc.org/un/en/domestic-church/index.html
Start preparing for the State Convention in April. The forms are available online only on the State’s website and they are also in the forms section of the State Program Guide – Convention Packets will NOT be mailed, since the forms are available online. State Convention Forms and info at http://www.indianakofc.org/in-state-convention
GIBAULT RAFFLE TICKETS
Mark your Calendars –
Gibault Annual Golf Scramble – Thursday, May 10, 2018 at Terre Haute Country Club, so mark your calendar.
Also, Gibault needs your “Box Tops for Education”
Save them and Mail them to:
Gibault, 6401 S. US Hwy. 41, Terre Haute, IN 47802
Have YOU earned your training medallion / coins?
Supreme Fraternal Training Portal Micro-site for Council officers and members - https//goo.gl/fFrac9
Also, every council officer and ANY interested member should be involved in the Supreme webinars - http://www.kofc.org/en/members/resources/membership-webinar.html
It’s easy to sign-up and register for each webinar, and if you miss it, they are recorded for you to view at your convenience!!!
STATE PROGRAM GUIDE:
The State Program Guide (http://www.indianakofc.org/programs/program-director/program-guide) has the answers to 9 out of 10 questions that we are asked, so it should be your 1st GO TO REFERENCE RESOURCE, when you have a question and need information about a program. Page 13 in the guide is a good source regarding the Supreme and State forms and when they are DUE. Please contact your District Deputy if you need help or have any questions. There is now a quick-link to the State Program Guide on the right side of the State’s main webpage (www.indianakofc.org).
IMPROVE YOUR KNOWLEDGE of your FAITH!
The Knights of Columbus – Catholic Information Services (CIS) website has many resources for you to improve your knowledge throughout the year - http://www.kofc.org/en/cis/
The Catechism of the Catholic Church information can be found at http://www.kofc.org/en/catechism/index.html
It is very important that you and your council officers frequently check the State (http://www.indianakofc.org/) and Supreme (http://www.kofc.org/un/en/index.html) websites for current events and information.
NOTE: When sending regular informational e-mails to your council members, DO NOT include any of the State’s e-mail addresses in your regular council informational/business e-mails that you are sending to your council members. The State e-mail addresses are ONLY to be used to conduct business with the State.
Use the following link at our state website to submit all your council activities online (Soon after occurrence) at: http://www.indianakofc.org/forms and click on Activity Form. Each council needs (4) qualifying activities in each category to satisfy the Pinta Award requirement. Remember to save these reports to use for the Columbian Award (Form SP-7). Remember, Building the Domestic Church program from Supreme is now a requirement for the Columbian Award and to achieve Star Council!
Please don’t hesitate to contact the Director’s or Chairmen if you need assistance in their area!
We are here to help you.
State Program Director
Indiana State Council
Four Pillars, One Mission!
THE INDIANA KNIGHTS!