September 2017

Brother Knights,

We are off to a Great start for the 2017 – 2018 Fraternal Year!  Let’s make this a successful year and get your council to STAR!  STAR councils grow in membership and that means more help with the great programs and activities the Knights and their councils participate in. Your council should be well under way with the calendar of events and activities for the coming year.  Please read the ALL of the sections of this State newsletter to see what is happening in the various areas around the State.  

Please make sure to complete and submit those forms that are due by your council.  All forms this year will need to be submitted online or sent by e-mail in PDF format in order to be credited, except those sent with a check, and make sure to copy in an e-mail all those required at the bottom of the form.  

NOTE:  Page 13 in the 2017-18 State Program Guide has a Worksheet with ALL the Supreme and State Forms and their due dates.  The “Due Date” is the last day for the form to be accepted, so get them submitted BEFORE the Due Date!

It is the Grand Knight's duty and responsibility to make sure ALL forms are submitted on time for his council.  The Grand Knight does not need to be the submitter, but should have someone in the council with computer access submit the forms and the Grand Knight just needs to follow up to make sure the forms are submitted on time.  So, council members need to step up and assist the Grand Knight, since we are all in this together.

The District Deputy will be following up regarding the forms for the councils in his district, so help him out by submitting the forms BEFORE the due date.

The following forms should already be submitted by your council, so we can update our records and provide information to the correct people.  The forms MUST be completed, even if the person in the position is the same as last year.  They only take a minute to fill out (Except the audit).  Let’s keep the momentum going and get your council to STAR Council!

CURRENT FORMS DUE:

Supreme:

  • Form 185 – Report of Officers for Term – Due 7/1
  • Form 365 – Report of Service Program Personnel – Due 8/1 (Can fill out and submit if just partially complete and can update it later)
  • Form 1295-1 – Semi-Annual Audit Form – Due 8/15

State:

  • IN-RC1 – Retention Committee Report Form – Due 7/15
  • IN-QDR1 – Quarterly Delinquent Report Form (Submitted by FS for April, May, June) – Due 7/15
  • IN-GE1 – Gibault Envoy Report Form – Due 8/1
  • IN-SOIAMB – Special Olympics Ambassador – Due 8/1

Get the forms submitted NOW before it’s too late!

Councils should have ordered their Soccer Challenge Kit (SC-KIT) and their Substance Abuse Poster Contest (SA-KIT) from Supreme, if not, please order them now on the Supreme Forms link below. Please contact State Youth Director, Chris Earnhart, for assistance with these programs.

ACTIVITY TRACKING:

Keep up to date by checking out the monthly tracker for your council’s status on the State Website - http://www.indianakofc.org/programs/program-director/activity-tracking  and please contact the appropriate state director if you have any questions on the numbers for your council. EVERY COUNCIL MUST include and work on Supreme’s “Building the Domestic Church” program in their council’s activities.  What kind of council wouldn’t be working on strengthening their church activities with this program?

The Knights of Columbus – Catholic Information Services (CIS) website has many resources for you to improve your knowledge throughout the year - http://www.kofc.org/en/cis/  

The Catechism of the Catholic Church information can be found at http://www.kofc.org/en/catechism/index.html.

STATE PROGRAM GUIDE:

The State Program Guide (http://www.indianakofc.org/programs/program-director/program-guide) has the answers to 9 out of 10 questions that we are asked, so it should be your 1st GO TO REFERENCE RESOURCE, when you have a question and need information about a program.  Page 13 in the guide is a good source regarding the Supreme and State forms and when they are DUE.  Please contact your District Deputy if you need help or have any questions.  There is now a quick-link to the State Program Guide on the right side of the State’s main webpage (www.indianakofc.org). 

STATE DIRECTORY INFO: - Needs to be updated with your councils info!  This information needs to be submitted to Brad Soule ASAP, so the State Directory with your council’s info can be updated/verified and printed. This needs to be submitted even if the officers/info are the same as last year!

Grand Knights (and/or FS’s): ASAP - Please make sure to gather the personal contact information for yourself, Financial Secretary, and Chaplain in addition to your councils meeting and mailing address, meeting nights with time and e-mail it to your DISTRICT DEPUTY and e-mail a copy to the State Administrative Assistant, Brad Soule at This email address is being protected from spambots. You need JavaScript enabled to view it.  for the State Directory Book update & printing. The personal contact information should include the full name, mailing address, phone number, and e-mail.

District Deputies will compile a list of each of their council’s info in their district and submit it to Brad Soule at the e-mail above.  ALL the information still needs to be collected and sent/submitted EVEN IF the person in the position is the same as last year!!!

COUNCIL WEBMAIL/E-MAIL:

It is very important that you and your council officers frequently check the State (http://www.indianakofc.org/) and Supreme (http://www.kofc.org/un/en/index.html) websites for current events and information.  

It is imperative to constantly check your own councils e-mail account that the state created for your council and the State’s IT Administrator (This email address is being protected from spambots. You need JavaScript enabled to view it.) and IT Director (This email address is being protected from spambots. You need JavaScript enabled to view it.) can help you in accessing your councils’ account.  Once logged in, you can have your council e-mails forwarded from your council e-mail account to your council officer’s personal e-mails, so they can be aware of the information being sent to the council.

NOTE:  When sending regular informational e-mails to your council members, DO NOT include any of the State’s e-mail addresses in your regular council informational/business e-mails that you are sending to your council members.  The State e-mail addresses are ONLY to be used to conduct business with the State.

Please don’t hesitate to contact the Director’s or Chairmen if you need assistance in their area!

We are here to help you.

Vivat Jesus!

Gil Spisak

State Program Director

Indiana State Council

 Four Pillars, One Mission!

THE INDIANA KNIGHTS!

 

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